Expense reimbursement and budget control - Mingdao Cloud helps you handle them with ease!

When it comes to expense reimbursement and budget management, many colleagues may be troubled. Even though they have reported and reimbursed according to the procedures, they are told that they have exceeded the budget. To check the balance of the departmental budget, they still have to search for data back and forth... . In fact, these problems can be solved by "collaborative management of expense reimbursement and budget", and the Mingdao Cloud system used by our company is a great helper for achieving collaborative management!

Why does the company promote the "collaborative management mechanism" and even introduce Mingdao Cloud?

Let's first talk about the importance of expense management for a company - every penny of an enterprise should be spent where it is most needed. If expenses are not managed well, not only will resources be wasted, but it may also affect business progress. Previously, many colleagues have encountered the trouble of suddenly finding that the budget was exceeded when claiming reimbursement, or the budget and reimbursement data were not synchronized, and manual verification of financial statistics was slow and prone to errors. The company has implemented a "collaborative management mechanism for expense reimbursement and budget", aiming to closely bind reimbursement and budget, and prevent these problems from the source. The introduction of Mingdao Cloud software is precisely to make the implementation of this mechanism smoother, ensuring the rational use of the company's funds while clearing obstacles for employees' reimbursement, making the complex management process simple and efficient.

What exactly is the use of collaborative management?

2.1 Reduce costs and increase efficiency to avoid detours

In the past, when collecting budget and reimbursement data, it was necessary to manually organize tables and repeatedly check them, which was time-consuming, labor-intensive and prone to errors. Nowadays, relying on the company's collaborative management mechanism and with the technical support of Mingdao Cloud, data is synchronized in real time. The remaining budget amount and the reimbursed amount are clearly visible in Mingdao Cloud, eliminating a large amount of manual operations and significantly improving the overall work efficiency.

2.2 Control risks and avoid falling into compliance traps

Worried about non-compliant reimbursement or exceeding the budget? Mingdao Cloud will automatically verify - for instance, if the reimbursement amount exceeds the corresponding budget, the system will directly remind.

2.3 Smooth reimbursement and a more comfortable experience

No need to carry paper documents for approval anymore. Mingdao Cloud supports mobile operation, allowing you to submit reimbursement at any time. Whether the budget is sufficient or not and at what stage the approval is, you can simply open your phone to check. There's no need to keep asking repeatedly anymore. The process is much smoother.

How exactly do you operate it? Mingdao Cloud is here to help you

3.1 Budgeting: Let the data Speak

When departments prepare budgets, there is no need to rummage through old forms anymore. According to the company's process, past reimbursement data can be directly retrieved through Mingdao Cloud. Budgets can be formulated based on historical data, making budget preparation more in line with actual needs and reducing the trouble of subsequent adjustments.

3.2 Expense Occurrence: Know in advance if it exceeds the budget

When employees submit reimbursement, they should follow the company's prescribed procedures on Mingdao Cloud. The system will automatically display the remaining amount based on the selected budget items. If the budget is about to exceed, you can check the budget balance through Mingdao Cloud before submission, and manage or report it in advance to save time costs.

3.3 Reimbursement Review: Double checks without hassle

During the financial review process, in accordance with the company's procedures, manual assessment is mainly conducted to determine whether the selected budget items are appropriate, while the budget amount is automatically verified by Mingdao Cloud. In case of special circumstances requiring an over-budget, Mingdao Cloud will automatically redirect to the over-budget approval process in accordance with the company's regulations. The approval progress can be checked in real time in Mingdao Cloud, and there is no need to wait blindly.

3.4 Budget Adjustment: Dynamic optimization is more flexible

After some time, do you want to know about the budget usage? According to the company's mechanism, Mingdao Cloud will automatically generate statistical tables to clearly compare the differences between reimbursement data and the budget. If the budget for some projects is insufficient or there is a surplus in the budget for others, you can apply for adjustment in Mingdao Cloud according to the company's process. After approval, the quota will be automatically updated without the need for repeated manual modifications.

4 Common Questions, Clarify Them All at Once

4.1 What should I do if the budget for Mingdao Cloud Display is insufficient?

In Mingdao Cloud, find the "Budget Adjustment" module, fill in the reasons and the amount that needs to be adjusted as prompted, and then go through the approval process. Once approved, you can apply for reimbursement normally.

4.2 How to check the budget balance of this department?

On the computer side: Log in to Mingdao Cloud, enter the "Expense Management" module under "Financial Management", and you can view the budget and reimbursement details of your department.

For mobile devices: Open the Mingdao Cloud APP, and also find "Expense Management" in "Financial Management" to check at any time.

4.3 If the reimbursement submission has not been reviewed yet, how can I check the progress?

Follow the company's procedures, find the corresponding reimbursement form in the "Process to Be Done" section of Mingdao Cloud, click on "Process" on the right page, and you can see which approval node it is at now and who is handling it. You can also directly contact the other party to efficiently advance the approval process.

5 Summary

The company has implemented a collaborative management mechanism for expense reimbursement and budgeting. This is not to cause trouble for everyone, but to help us avoid detours and improve efficiency. This is a "caring assistant" created by the company for its employees. I hope everyone can master the relevant operation procedures proficiently, work together to make the company's expense management more standardized and efficient, contribute to the company's development, and also make their own work smoother!